Privacy Policy

1. Introduction

Scottish Wedding Club ("we", "us", "our") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect information about you when you use our website at scottishweddingclub.com or contact us directly.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Scottish Wedding Club is the data controller for the personal data we process.

2. What Data We Collect

We may collect the following types of personal data:

• Contact information — name, email address, phone number, business name
• Enquiry data — messages submitted via our contact or supplier registration forms
• Usage data — pages visited, time spent on site, browser type, IP address (collected via analytics tools)
• Supplier listing data — business details, category, region, pricing information submitted by wedding professionals

3. How We Use Your Data

We use your personal data to:

• Respond to enquiries and provide customer support
• Process supplier listing applications and manage directory memberships
• Send relevant updates, newsletters or promotional communications (where you have consented)
• Improve our website and services through analytics
• Comply with legal obligations

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Contract — to fulfil a supplier listing agreement or respond to a service enquiry
• Legitimate interests — to improve our services and communicate with existing customers
• Consent — for marketing communications (you may withdraw consent at any time)
• Legal obligation — where required by law

5. Cookies

Our website uses cookies to improve your browsing experience and to collect anonymous usage statistics. Essential cookies are required for the site to function. Analytics cookies are only set with your consent. You can manage your cookie preferences through your browser settings at any time.

6. Sharing Your Data

We do not sell your personal data. We may share your data with trusted third parties only where necessary, including:

• Technology and hosting providers who support the operation of our website
• Email service providers used to send communications
• Analytics providers (e.g. Google Analytics) on an anonymised basis
• Legal or regulatory authorities where required by law

All third-party processors are required to handle your data securely and in accordance with UK GDPR.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Supplier listing data is retained for the duration of the listing agreement and for a reasonable period thereafter. Enquiry data is retained for up to 2 years.

8. Your Rights

Under UK GDPR, you have the right to:

• Access — request a copy of the personal data we hold about you
• Rectification — ask us to correct inaccurate or incomplete data
• Erasure — request deletion of your personal data in certain circumstances
• Restriction — ask us to limit how we use your data
• Portability — receive your data in a structured, machine-readable format
• Object — object to processing based on legitimate interests or for direct marketing
• Withdraw consent — at any time where processing is based on consent

To exercise any of these rights, please contact us at [email protected]. We will respond within 30 days.

9. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. Our website is served over HTTPS and access to personal data is restricted to authorised personnel only.

10. Complaints

If you have concerns about how we handle your personal data, please contact us in the first instance at [email protected]. You also have the right to lodge a complaint with the UK's supervisory authority:

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated date. We encourage you to review this policy periodically.

12. Contact Us

For any questions about this Privacy Policy or how we handle your data, please contact: